Swimming against the current usually takes strength and can be a mistake under certain circumstances. But swimming with the current is not always the right decision. The PaperOffice DMS software studio actually designs a very streamlined document management software that speeds up the workflow considerably in over 900,000 companies worldwide, but at one point PaperOffice resists the mainstream and they have good reasons for it.
According to the forecast of a large media company, around 80% of all company data will be stored in an external cloud in 2025. The storage space in the data cloud is inexpensive and allows the convenient management of digital documents, but how secure is the “cloud”?
Every cloud operator puts the security of the data stored in the foreground in the foreground, but the promises made about security, which are often made out loud, quickly become subdued when the question arises as to what happens to government access? While government access is planned in the EU with the E-Evidence Regulation, the United States has long since messed up. The so-called Cloud Act not only allows US authorities to view all clouds of US companies, but also the clouds of companies that only have a branch or subsidiary in the USA, even if their servers are not in the USA stands. Nine of the top ten cloud operators are headquartered in the United States and one non-US company has numerous branches in the United States. In short, data security is not guaranteed in a cloud.
PaperOffice DMS relies on NAS from Synology
So what is left to create real data security, but at the same time to be able to use the efficiency of the cloud?
The answer is very simple: your own company cloud. This can be done, for example, with a NAS, attached network storage. The integrated network storage is a central data storage with special infrastructure, not just an external hard drive. The NAS from the Taiwanese manufacturer and global market leader Synology have been tried and tested by millions of corporate customers for decades and they are perfectly matched to the document management software PaperOffice. As in the cloud, employees can save and edit their documents, as required at different access levels, and are highly encrypted to ward off hacker attacks, for example. Government agencies are completely left out because a NAS server is not a cloud.
Depending on the company size or data volume, Synology-NAS can be tailored to the company in terms of data storage size and access rights. Possible company growth can be easily planned. In the same breath, PaperOffice DMS ensures that the network connection of up to 800 terminals runs smoothly. PaperOffice and Synology-NAS are suitable for SMEs as well as for large companies.
What about the cost?
A third-party cloud is initially the “cheaper” option compared to investing in a NAS. However, it should be borne in mind that the responsibility for the data remains with the data owner and also the risk of loss and failure. For example, in data protection, which is anchored in the GDPR. Anyone who stores sensitive data in a cloud does not outsource the criminal consequences of loss or espionage. The cloud operator excludes this risk responsibility in its terms and conditions.
Synology NAS connection and setup are easily explained by PaperOffice on youtube:
Those who would like to read the instruction can use the PaperOffice HelpDesk.
Or simply request a free presentation and setup from PaperOffice technical staff without obligation and free of charge.
For these reasons, PaperOffice DMS and Synology NAS are the perfect team partners for companies, from small businesses to industry. A worthwhile investment in data security and digital data management.
You can find the published press release at: