Perfect search

Since the days of a Konrad Zuse in the 1940s, a lot has happened in the digital domain. The first computers were monsters with the size and weight of a family home. What began about 70 years ago with thousands of tubes and fist-sized relays has shrunk to truly handy formats. A conventional smartphone today would be superior to the giants of the early computer past by a hundredfold. Not to mention the software. From the punch card of the past century to 21st century applications such as PaperOffice, which makes the management of digital data safe and functional.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents
with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises.
World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

Algorithms are the crucial components of any modern software. This almost always includes a search algorithm, which has a greater or lesser importance depending on the function of the software. In a data management system such as PaperOffice, the search algorithm has a particularly high priority.

PaperOffice live keyword search

What good is a data management software if the data to be managed on the computer or the NAS server are difficult to find or it takes a perceived eternity before they appear on the screen?

With PaperOffice’s live keyword search, users can be confident that searching for specific documents will yield results almost at the speed of light.

But what is the live keyword search in PaperOffice?

The DMS PaperOffice has an integrated search engine, with a simple keyword search, but also an advanced search, which makes it possible to find a specific document in the databases using additional parameters.
Other software products also have search capabilities, but these usually search through the stored data on a hard disk or other media in succession for the search term. With an increasing amount of data, which often goes into the Terrabyte area today with not a few companies, such a search takes time. But time is money and that’s why PaperOffice has a search engine with a smart high-performance algorithm. This queries all existing source media at the same time.


This works thanks to a corresponding text indexing. Already when new documents, pictures, documents, notes or other content are added to the PaperOffice database by means of a scanner or directly from the hard disk, a so-called raw text decomposition takes place. PaperOffice ‘s superior OCR text recognition breaks down all captured words into syllables and single words, including compound words such as “railroad”. In the next step, each syllable and every word is entered in an alphabetical register and linked to the respective document. Now, when a search word is entered, the algorithm first goes into the register and calls all matching links from it at the same time.

More in detail

A commonly used search word, such as “bill” will bring a corresponding amount of search results. In order to be able to search even more purposefully, the advanced search of PaperOffice offers the possibility to add further keywords. To make it convenient for the user, the PaperOffice Live keyword search offers an automatic preview of the documents that have already been called in the recent past. Very often, then, the search is unnecessary and the processing of the documents, which may have begun the day before, can continue seamlessly.

PaperOffice puts an end to the paperwork in the offices as well as the time-consuming search for documents.

Visit us at www.paperoffice.com and download a free trial license.



Fast search

The performance of our computers has changed tremendously since their inception. Today, the computing capacity of ENIAC can be accommodated on a six-by-six-millimeter chip. The large computer from 1942 was an incredible 17 m long and weighed a whopping 27 tons. Every modern smartphone is a hundred times superior to the giants of digital prehistory and much more convenient.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents
with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises.
World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

With the improvement of the performance and the simultaneous miniaturization also the software development went hand in hand. A decisive factor here are the algorithms used, no software can work without them. A particularly important task is the search algorithm within a software. This is precisely why PaperOffice has incorporated a search function into its document management system, which delivers results in almost real time.

Live keyword search at PaperOffice

It is the search engine integrated in PaperOffice, the live keyword search. With it, all files, documents and other information stored in PaperOffice can be found quickly.

While in conventional search functions, such as in operating systems, an algorithm works usually in a certain order querying the memory of the computer for the entered search word; the PaperOffice software works with a high-performance algorithm, which is designed so that all available source media are queried simultaneously for the search term.
For this to work, the PaperOffice database has intelligent text indexing.

Even when documents are being recorded, their contents are indexed by means of raw text decomposition. In simple terms, the contents are written word by word into a special register, the algorithm again recognizing and equally accommodating individual words in a word combination.

Now, when a search query is entered into the PaperOffice search engine, it looks first in the register by the initials. For example, if you search for “Invoice”, all documents will be immediately displayed with that word. The search algorithm simply has to display only the corresponding part of the register on the display.

Refine the search

With the advanced search it is possible to narrow down the results, for example by date or user as well as by other keywords. The search function of PaperOffice lists both folder or document names and the searched words within full texts. To make them easy to find in the text, they are highlighted in yellow.
The possibility of searching using the recently added documents, emails or folders is quite handy. You do not even have to enter a search term, so the document that was worked on the day before can be immediately invoked to continue working on it.

With PaperOffice, the slogan of the paperless office becomes a reality.

Gone are the days of notes and papers piled high in desk trays, because PaperOffice makes it easy for users to turn any type of hard copy into a digital format while putting an end to the mess on the hard drive. PaperOffice is the DMS of today and tomorrow.

Visit us at www.paperoffice.com and download a free trial license.

Published press release can be found at:

https://www.issuewire.com/paperoffice-search-there-is-no-faster-way-1626552059207637





PaperOffice and Synology NAS

So the NSA has no chance

Trust is good, control is better. Your own data can best be controlled if it remains in your own sphere of influence.

Probably the world’s largest espionage agency, the US National Security Agency (NSA), has access to a huge amount of data via e-mail, mobile phone or on-line thanks to a correspondingly lax legislation in the US and a sophisticated technology other way digitally or analogically sent and stored. However, NSA is not alone in data theft. The multitude of thieves is opposed by PaperOffice’s intelligent software and NAS servers from Synology.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents
with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises.
World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

NAS vs NSA, where NAS is the abbreviation of Network Attached Storage. These are data memories whose architecture makes them particularly suitable for networks. The manufacturer Synology is one of the world leaders in NAS manufacturing. This data storage forms the center and the distributor of data within an internal network, which is why, in contrast to the Internet, an intranet is used.

Are not clouds safe in the world wide web?

They are the big hit and both private and business users use them, the clouds, the virtual memory on the Internet. But with their safety, it is not so far, despite the contrary assurances of the providers. Ultimately, the user of Clouds has to trust the provider because he gives his data out of hand. But is this trust justified when government agencies demand insight and there are repeated leakages of data?

The question that comes up more and more often “How do I get my data off when the company stops existing?” With a cloud provider, to whom you entrust all your data, the probability, if it does not exist anymore, is very high.

Trust is good, control is better. Your own data can best be controlled if it remains in your own sphere of influence. At the same time, there is a desire to make this data accessible to a company employee and, in turn, to enable the secure storage of new data. This works best with the setup of an intranet. All participants of an intranet, both in the LAN and in the W-LAN, work with the data stored on the NAS.

PaperOffice – the document manager

A powerful intranet requires powerful software that manages the secure storage as well as the provision of the data. PaperOffice is a document management software that has just that under control.

This begins, for example, with the PaperOffice, which can be used to scan a large number of analogue document formats via a scanner, but also via the mobile phone camera, and converted into digital formats by means of OCR text recognition. It continues with AES 1024bit encryption, which is subjected to all data before it enters the PaperOffice databases. Of course, PaperOffice is just as well suited for integrating the data from hard disks on individual computers into the document management of the intranet.

Furthermore, PaperOffice allows different access levels, eg for project groups, but also with a master password, access to all data stored on the Synology NAS. With the PaperOffice live keyword search, the entire database can be scoured for one or more search words at lightning speed. Through intelligent raw text indexing, the PaperOffice search engine lists the relevant search results in fractions of a second.

The intranet on the Internet

Software version for using a NAS “PaperOffice Team” not only allows the use of internal data in a single location. The intranet can also be used at other locations via encrypted data lines. This ensures safety, even if the data is to be sent over thousands of kilometers.

PaperOffice is DMS of safe and fast style.

Office can be that easy

No new experience! An important file is untraceable? A document that is needed is in a pile of papers and it takes a perceived eternity for it to be found? The tray in the office is a black hole, in which documents disappear forever? With PaperOffice 2019 such experiences quickly become a thing of the past.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents
with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises.
World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

PaperOffice 2019 sets new standards in document management and enables new ways into the electronic office. The implementation of the paperless office, how it really works. Bringing analogue archives into the digital age. Provide order and overview on hard disks. Support the teamwork in the company. Document management and more, that’s PaperOffice 2019.

One of the most important factors in a company is time management. The old wisdom that time is money, hits the nail on the head during business processes. But why is there still so much time and money wasted? In fact, it is a sum of about 23 billion euros, which is lost annually in Germany alone, because employees, instead of busy with productive work, are looking for the right documents. This enormous sum is the result of a study by the Frauenhofer Institute, in which a representative group of office employees from different companies was asked how much time they spend every day searching for documents. Here, 80% of the interviewees admitted that they spend between 15 and 120 minutes per workday looking for paper documents as well as files on the computer. An unnecessary loss of productivity, which can be transformed into a productivity gain through consistent and well-thought-out document management.

The basis for this is a document management software. A good investment that pays off in no time. Not just in terms of each employee and their personal time management, but equally to the performance of projects or other operational processes. Because just as delays spread like waves in the company and in other places also generate lost time, just as quickly and comprehensively done tasks ensure an acceleration.

With PaperOffice 2019, the office gets new momentum

There is management software like sand by the sea. But very often it is individual solutions that deal only with a specific part of the diverse tasks. In most cases, there are not even sensible interfaces, so that, for example, the data transfer functions smoothly.

PaperOffice 2019 shows new ways here. That starts with the digitization of hardcopy files. Certainly, a scanner software is important, but with PaperOffice 2019 you can also transfer images from your mobile phone or tablet. Subsequently, the powerful OCR text recognition from images again texts, which can be edited using the existing Office software. At the same time, a keyword indexing is made to find each process with lightning fastness with the internal search engine of PaperOffice 2019.

The document management of PaperOffice 2019, however, also cleans up on stand-alone computers or in networks. Depending on the version, such as “PaperOffice Team”, the software ensures that there are no interruptions in the performance. For example, if a colleague is missing due to illness. A server-based platform, with corresponding access authorizations, allows secure storage of documents that are available to the appropriate decision-makers at all times.

PaperOffice 2019 goes on and on, with no time-consuming delay. PaperOffice is available in 4 languages, such as English, German, Spanish and Russian. Also offers a 14-day free trial period.

With PaperOffice 2019 it goes on and on, with no time-consuming delay.

Visit us at www.paperoffice.com and download a free trial license.

Paperless office becomes reality

Goodbye to paper chaos and welcome to your digital office: PaperOffice 2019 tidies up desks and filing cabinets. Functionality, security and intuitive operation make the new version of the document and information management system (DMS) a real everyday help. Welcome to WordPress. This is your first post. Edit or delete it, then start writing!

PaperOffice Document Management Software is the complete solution: Archiving and managing documents
with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises.
World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

PaperOffice 2019 sets new standards in document management and enables new ways into the electronic office, is thus something of the personal house elf for the office; a really clever house elf. Tasks like digitization of paper documents, revision-proof e-mail archiving, high-performance text recognition or keyword search are no problem for PaperOffice 2019. Thus, the system is aimed not only at friends of magical office pets, but all bosses and employees who want to optimize their time management. Why? If you use PaperOffice, you will save about 150 hours a year on average, which otherwise would be lost in the search for Office documents. Enough time to finally master any business language to take on a further education – or to take it a little easier.

The trick: PaperOffice allows you to record documents in a variety of ways. Existing electronic files are integrated via drag & drop from the file system, by bulk import of individual files or by importing the Windows folder structure into PaperOffice. ScanConnect, the standard integrated scanner module, scans scanned paper documents into the system in seconds. These can then be edited, saved, optimized and provided with individual notes.

In turn, the OutlookConnect module enables fast and intuitive import of e-mails without any third-party software. Storing e-mails and their attachments in shared folders ensures the greatest possible overview. Audit-proof e-mail archiving meets all the requirements of the legislator, regulations governing the use of IT for bookkeeping and other business records.

In practical office life, PaperOffice derives digitalization from simple labeling. Once digitized, all documents can be searched using the internal search engine – whether e-mail, PDF or scanned paper document. The live keyword search delivers all hits in a jiffy. Filter settings limit the displayed search results by date, user, document type or keywords.

Good to know: PaperOffice 2019 is not a cloud solution. All documents are stored locally with up to 1024bit AES military encryption. So the control always remains with the user. Thus, PaperOffice also meets the needs of entrepreneurs who do not want to put their most important business capital – their information – in the hands of third parties.

PaperOffice is available in 4 languages, such as English, German, Spanish and Russian. Also offers a 14-day free trial period.

Visit us at www.paperoffice.com and download a free trial license.

Published press release can be found at: