Efficient cooperation and functioning knowledge management are of great importance for companies. A central filing of documents and a structured organization of information help to improve cooperation between employees and optimize knowledge management. Document management systems (DMS) such as PaperOffice DMS offer a solution that was specially designed for small and medium-sized companies.
Local implementation: More control and security for your data
In contrast to cloud-based DMS solutions, PaperOffice DMS is a local application in which the data is stored in an in-house database. This ensures companies better control and security, especially in terms of protecting sensitive information. By implementing it locally, the company remains in control of the data and can be assured that the data is not stored on third-party servers.
Central storage of documents on a NAS server
PaperOffice DMS also supports the central storage of documents on a NAS server, such as that of Synology or the QNAP. This allows businesses to store and organize their documents in one place. The organization of the documents in a uniform structure enables employees to access important information quickly and easily.
Did you know that PaperOffice is the exclusive partner of QNAP NAS?
Promotion of knowledge management through metadata and keywords
Another advantage of PaperOffice DMS is the possibility to promote knowledge management in the company. By storing documents centrally, employees can access important information quickly and easily. In addition, documents can be tagged with relevant keywords and metadata to improve their findability. By using keywords, employees can quickly find the documents they need without wasting time searching for the right documents.
Seamless collaboration between employees
PaperOffice DMS also enables seamless collaboration between employees, even if they work in different locations. Collaborators can edit and comment on documents together to share feedback and comments. The version management of documents is also easy and uncomplicated with PaperOffice DMS.
Workflows and Tasks: Optimizing Business Processes
In addition to the central storage and organization of documents, PaperOffice DMS also offers powerful workflow functionality. Workflow management systems enable companies to automate and streamline business processes to increase efficiency and productivity.
PaperOffice DMS offers a variety of workflow tools that companies can use to automate and optimize their business processes. These allow organizations to route documents and information through the workflow process, including approval processes, releases, purchase orders, and more. The workflow process is defined by setting up workflow rules and actions, which define the actions to be taken automatically when a condition is met.
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Workflow rules: automating and optimizing processes
Workflow rules allow companies to automate and streamline processes by defining a set of actions to be taken when certain conditions are met. For example, a condition could be that a specific document is saved in a specific folder or a notification email is sent automatically to notify a party.
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Effective use of documents: save time and increase productivity
By using PaperOffice DMS, companies can also ensure that their documents are used effectively. Documents can be saved in various formats such as PDF, Word or Excel. Opening and editing documents is easy and fast. This ensures employees can do their jobs effectively without wasting time searching for documents and converting files.
Conclusion: Increase in efficiency and productivity through PaperOffice DMS
Overall, the use of PaperOffice DMS can improve collaboration between employees and promote knowledge management in the company. By storing and organizing documents centrally, employees can access important information quickly and easily, which in turn leads to a more effective and productive way of working.
Learn more about PaperOffice DMS at https://start.paperoffice.com.
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I am a dedicated content writer at PaperOffice, specializing in creating insightful articles about document management and automation. With a focus on simplifying complex topics.
