Advantages of digitization with PaperOffice document management software

With PaperOffice you can digitize your documents quickly and easily to make working with them more convenient
With PaperOffice you can digitize your documents quickly and easily

Digitization is a process by which we convert a text, image, or sound to a virtual medium in such a way that a computer can be able to work with said elements. In the last decades almost everything has been subjected to this process, for example, today only audiophiles buy CDs or vinyl records, since the general public prefers to buy MP3s or more recently pay for music streaming services. In the same way, with PaperOffice you can digitize your documents quickly and easily to make working with them more convenient.

Before we move on to PaperOffice, let’s answer the following question: why is it important not to be left behind on this issue of digitization? Blockbuster was a giant company with a presence in several countries that was dedicated to movie rental (although later it began to offer other things), it was defeated by a small startup called Netflix. Why? Because Netflix offered movies in a digital format, which was much easier to distribute and it was more convenient to be able to access everything you wanted from wherever you were.

We could cite many other examples that denote the lack of vision of large companies that lost to small startups that could understand the advantages of digitization. Your business doesn’t have to suffer the same fate as Blockbuster, you have time to modernize your business, and PaperOffice was created to assist you in this process. Consider the following benefits of implementing digitization:

  • Reduce paper consumption. This is not only a green practice, but your business will also save money by using less paper, think about how many sheets actually need to be printed to run your business, and you will see how much money will turn into profit rather than expense for paper.
  • Reduce the cost of storage. When you store your documents in physical format, you need to dedicate a space for it, by implementing PaperOffice, your facilities will no longer have to consider the extra space that storage of documents entails, in addition to that you can do without the conditioning that these spaces require, such as that humidity must be controlled to avoid deterioration of the paper.
  • Facilitate remote work. When you work with analog documents, this requires your workers to go to the place where these documents are, or to send them by mail or fax to them. By digitizing them, a group can work simultaneously and remotely with documents without the need to move to a central location.

In PaperOffice you have all the necessary tools to digitize your documents. With PaperOffice you will simply have to scan your document with your scanner (PaperOffice will work with any), and PaperOffice will create a digital version, if you are scanning a lot of documents, PapeOffice makes it practical because it recognizes separator sheets and separates the documents for archiving. A great feature that is particularly useful if your business regularly works with documents with a complex format, is that PaperOffice uses an AI to recognize (if possible) the contents on your documents, such as sums, document types, dates, contact details, etc.

One of the most important aspects of storing documents through a DMS is complying with legal regulations, PaperOffice has been designed to be GoBD compliant, so you will be able to make use of the software without worrying about violating any regulation; for example, every time someone modifies a document, a new version of said document is created, it should be noted that all versions will be available in the database, which remains within the regulations in force.

As you can see, PaperOffice will make your transition to the paperless office as easy as possible, don’t be left behind and join all the companies that have already entered the new era and make sure your company is one that transcends you, your children, and your grandchildren.

▬ PaperOffice Trial Version ▬▬▬▬▬▬▬▬▬▬▬▬
Try PaperOffice for 14 days without any restrictions:
https://www.paperoffice.com

▬ Social Media ▬▬▬▬▬▬▬▬▬▬▬▬
►Facebook: https://www.facebook.com/paperoffice.en
►Twitter: https://twitter.com/PaperOffice_en
►Blog: https://blog-en.paperoffice.com

▬ YouTube ▬▬▬▬▬▬▬▬▬▬▬▬
►http://www.youtube.com/c/PaperOfficeEN

Benefits of Automating Business Processes with PaperOffice

When human beings began to automate tasks, humanity as a whole took a tremendous evolutionary leap, and life became simpler by being able to produce more with fewer resources. That’s why the industrial revolution was so important, since machines didn’t get tired; they could operate non-stop, and human error was also eliminated from operations. Then we entered the digital revolution which further accelerated this process.

PIA AutoFill searches for the most important document data, reads it intelligently and then indexes the document fully automatically.
PIA AutoFill searches for the most important document data, reads it intelligently and then indexes the document fully automatically.

As you can see, automation is without a doubt what drives all human initiatives to scales that wouldn’t otherwise be achievable. It’s precisely in this area that your company can benefit from PaperOffice, since it’s a software that digitizes and catalogs your documents so that their storage and subsequent consultation is highly efficient (and ecological as well).

How can PaperOffice improve your business productivity -and profitability- through automation? Let’s take an example that you know first-hand: Wikipedia. This website is a compendium of a lot of knowledge stored in a digital form, what does that imply? That it can be easily updated and the information contained in this encyclopedia can be consulted in a timely manner anywhere in the world, which is why it is considered that Wikipedia has replaced the traditional printed encyclopedias. In the same way, the time required for storing and consulting the documents your business works with will be drastically reduced when using PaperOffice. Here are some points with the benefits of bringing your business to the present day by implementing automation with PaperOffice:

  • Automatic digitization with the use of AI and OCR. Storing a physical document in your database with PaperOffice is very simple, since the software will be able to recognize the characters and the format of your document automatically from scanned images or pictures, once this is done, your document will be stored safely on your server and can be consulted at any time through specific words if required from anywhere.
  • Local storage for greater security. In most cases, people prefer to have absolute control of their documents, the best way to guarantee their confidentiality and security is to store them on their own server, PaperOffice allows you to do exactly this through local MySQL/MariaDB databases, if you want to encrypt them for even more security, you can also do it with our software.
  • More efficient group work. The databases that contain your documents can be accessed remotely by one or more members of your workgroup, with which in addition to the benefits of the digital storage mentioned above, you will also obtain the optimization of the productivity of your work team, by giving them the opportunity to access all the information they require from different places; anyone with the required permissions can send, edit, and view documents, thereby optimizing overall productivity.

There are many more benefits that PaperOffice can bring to your business, we invite you to visit our website to see the whole world of possibilities that open up for your business when implementing PaperOffice, this software is not an expense, it is an investment that will significantly increase the productivity of your company, once you see the profit that productivity and efficiency brings, you will not regret entering the digital revolution.

▬ PaperOffice Trial Version ▬▬▬▬▬▬▬▬▬▬▬▬
Try PaperOffice for 14 days without any restrictions:
https://www.paperoffice.com

▬ Social Media ▬▬▬▬▬▬▬▬▬▬▬▬
►Facebook: https://www.facebook.com/paperoffice.en
►Twitter: https://twitter.com/PaperOffice_en
►Blog: https://blog-en.paperoffice.com

▬ YouTube ▬▬▬▬▬▬▬▬▬▬▬▬
http://www.youtube.com/c/PaperOfficeEN

▬ PaperOffice Blog ▬▬▬▬▬▬▬▬▬▬▬▬
►https://blog-en.paperoffice.com/