Month: May 2019

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Data protection in perfection

Security is written BIG

It is by no means a minor problem. Personal and company-related data are automatically stored on the Internet today. On the one hand, this is necessary in order to accelerate communication, on the other hand, both the transparent person and the glass company have long since become reality.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

Data is the modern gold after countless specialist companies mine it. In this way, in the business, no matter in which industry, competitive advantages are equalized, ideas simply stolen or unleashed murderous struggles for customers and markets. It is therefore not a question that data protection is necessary. PaperOffice takes this need into account with PaperOffice document management software in every respect. A solution that could almost be of biblical origin.

DMS from PaperOffice – does not tempt us

The famous and millennia-old sentence from the Lord’s Prayer reveals a dilemma facing many companies today. The cloud, the data storage on the Internet, is extremely convenient and convenient, but unfortunately not as secure as the providers like to suggest. In particular, the top dogs, such as Google Drive, Dropbox, Microsoft and Amazon, operate their servers for data storage in the United States. In the states, however, the Patriot Act passed in 2001 still applies. This allows, for example, US authorities access to servers of US companies, without obtaining a judicial permission, incidentally, on the servers of foreign subsidiaries of US companies. But who knows which company belongs to whom in the often gigantic network of today’s Internet giants? On the other hand, in 1993 former US President Bill Clinton called on the CIA and the NSA to support US companies. This has not changed under Donald Trump, the activities have rather strengthened.

PaperOffice’s PaperOffice Document Management solution paves the way to tempting anyone, not even a US agency. This is simply achieved by the PaperOffice for data storage does not use a cloud. Rather, PaperOffice with a NAS server provides the ability to save all accumulated data internally. As a user of a NAS server with the PaperOffice DMS, companies become their own cloud operator, just as fast, convenient and far more secure than with a third-party provider.

NAS and PaperOffice DMS spies are left out

Although the DSGVO now applies in the EU, it is almost impossible to make up for damage once it has been dealt with, such as a hacker attack on an external cloud. Neither with regard to the stolen data nor to the loss of image and trust of the company, which is often far greater than the loss of data.

It’s not just internal data storage where company management allows or limits access via hierarchical, password-protected levels as needed. It is also the AES-256 encryption of the data. This is a symmetric encryption method used at its highest level, the AES-256, for top-level official and military documents. Since the development of this algorithm in 2000, no successful attacks have been reported so far.

With the NAS server, PaperOffice offers all-round protection for company data, at which authorities and thus also business spies bite their teeth. At the same time, the PaperOffice document management software is an outstanding product for data management with a multitude of possibilities that exist as a version for single-user computers, but also as a network system for up to 800 workstations. In addition still cost-effective and easy to use.

PaperOffice DMS, data management and data protection in perfection.

Visit us at www.paperoffice.com and download a free trial license.

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Data security Synology

The founder and CEO of Facebook, Mark Zuckerberg, announced in early March 2019 that now start for Facebook users new, safe times. Certainly above all with regard to the highly charged data. That does not come by chance, because so far the coworkers of Facebook were handled with the data quite loosely and made thereby bomb deals. The company with around 35,000 employees in 2018 around 55 billion US dollars. But just recently a scandal was chasing the other and more and more state institutions from different countries are asking the entrepreneur and his responsible staff uncomfortable questions regarding data protection.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

For users of the PaperOffice document management software, privacy is also a highly topical issue, as it usually involves companies of different sizes. They must be able to rely on their data being safe from unauthorized access by third parties. To accomplish this, PaperOffice acts according to the exclusion principle.

The external cloud stays outside

The exclusion principle is a troubleshooting procedure. It is used by craftsmen as well as IT specialists. In terms of data security, the cloud of a third-party provider is an obvious source of error. This is due to the fact that a cloud operator simply can not guarantee absolute data security, even if something else is promised. At first, a cloud looks like a bulwark on the Internet, where data stored by the customer is seemingly secure. In fact, a cloud for professionals is more of a Swiss cheese. White-collar criminals, hackers and, last but not least, authorities search the cloud at will. Sometimes sanctioned by the highest authority, as US intelligence agencies do, based on the Patriot Act of 2001 and in cooperation with the US economy.

PaperOffice as a German company sees this as a major obstacle to data security and therefore recommends the use of its own server, the Synology NAS. The Taiwanese company Synology is the world leader in the production of network attached storage. Instead of the third-party cloud, an internal network exists, controlled by the PaperOffice document management system and equipped with the NAS, whose storage capacity can be adapted to the requirements as required.

Intranet instead of internet

A shielded, hierarchical network, such as PaperOffice DMS and Synology NAS, which control data entry and exit through firewalls and anti-malware, provides the highest level of security, unlike the cloud on the Internet, whose access is mostly via a single, in-game network usually rather unsafe password.

But that’s not all, an AES 256-bit encryption makes the data on the NAS server as well as during the data transfer for attackers unreadable and really unreadable. That this is actually the case is confirmed by a very vocal body. The NSA, the National Security Agency, which uses the AES-256 code itself, tries to crack it at the same time since 2012, without success. It is also very interesting that this code comes from Belgian developers and is still used by US authorities. The only non-American encryption code in the US and at the same time the one used for the highest level of secrecy.

PaperOffice DMS and its customers are therefore in good company for data security, but even more so with Synology’s own NAS.

Visit us at www.paperoffice.com and download a free trial license.