Month: April 2019

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Document management system PaperOffice

Benefit from PaperOffice experience and work smarter

Without a document management software is really complicated to keep track of everything. Accounting, customer care, inventory optimization, ordering, tax, competitors, staff and so on and so forth.
Everything is connected with correspondence and this both in analog and digital form.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

Before the documentary era, and since the dawn of humanity in the digital age about thirty years ago; companies, public authorities, and individuals are struggling to combine the two worlds. Although it is foreseeable that the analog form of correspondence and documentation will come to an end in the near future, it will be necessary to reconcile both. But not only that, at the same time the analog past has to be digitally archived. Folders, files and documents that have to be stored for legal or corporate reasons and are hidden in sometimes barely accessible basements.

Document management system PaperOffice – The future is digital

Probably the best way to avoid the chaos in the office is the use of document management software, DMS for short. Since it is wise to benefit from the accumulated knowledge of others, the sense of a DMS that has been around for quite some time makes perfect sense. Since the PaperOffice experiences can certainly be seen.

• Over 900,000 users of the document management system
• In 53 countries of the world
• Over 17 years experience in the document management sector

Taking advantage of the PaperOffice experience means using document management software that includes everything needed. At the same time, however, PaperOffice is not a DMS, which is so complicated that now all employees including the boss have to be sent to longer training courses.

The team of PaperOffice uses the experience accumulated over the years as well as the feedback from their customers to constantly improve PaperOffice. Therefore, the experience of the document management manufacturer PaperOffice for the users are positive experiences. This DMS builds logically and starts where it is important. For example, when scanning documents, which is possible with PaperOffice on any device that has a camera, not only by scanner, but also on the smartphone or tablet. Of course, regardless of the operating system. The use of OCR full-text recognition, which also works with keyword indexing, is by no means the norm, but an idea owed to the PaperOffice experience. Keyword indexing, in turn, serves as the foundation for PaperOffice’s internal high-performance search engine, which instantly finds every document, whether scanned or already digitized. Just as important, experience teaches, is the link with other office software such as ERP, MS Office or CRM.

Document management software PaperOffice – Safe from experience

It is also part of the PaperOffice experience to invest in software security. For example, by data storage on a local server / NAS and not on the cloud of a third party. With an additional 1024bit AES encryption, which is also used by the military, all data is protected from unwanted eyes.

With the document management software PaperOffice, everyday office life can be perfectly organized, as the program is scalable from a single-user application to 800 network locations where workflows can be sent to each other. Last but not least, PaperOffice complies with the tax code and with the latest data security legislation GoBD and GDPdU. The experience from Document Management Maker PaperOffice also taught to the creators that price is a deciding factor regarding why this DMS is the price-performance winner among its class.

Visit us at www.paperoffice.com and download a free trial license.

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PaperOffice experiences

The best of two worlds

Since 2002, the document management system PaperOffice team has been increasingly involved in document management solutions for businesses, governments, and private use. The management of the administration, is becoming increasingly important in every area. The Internet age makes it especially necessary to keep the notorious “paperwork” up to date. Because the customer, but also offices and business partners have been communicating digitally for quite a long time, and that is becoming the norm. To this end, the document management system PaperOffice offers directly implementable solutions whose functionality is based on experience and not on any theoretical approaches that a business economics student devised in the third semester.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

At PaperOffice, the DMS for the office, the ideas are translated into solutions, and ultimately, the experience is excellent value for money.

From good experience – PaperOffice DMS

The document management system PaperOffice certainly benefits from the feedback from your customers and incorporates suggestions for improvement in their products in a short time, if they make sense. But these are mostly detailed solutions, which are also often industry-specific. Before that, however, the customer receives a basically perfect DMS that more than meets all the usual requirements or exceeds expectations.

PaperOffice – The bright spot in the DMS jungle

The idea of ​​converting regular paper forms into digital ones and thus saving a lot of time and space, was created as document management software even in the old millennium, but it did not really get going until after the millennium. As of 2002, PaperOffice’s DMS has been instrumental in reducing paper mismanagement in offices, government, and households. Simply by writing a sophisticated and logically structured software.

This has not changed until today, almost two decades later. The PaperOffice team used their experience to put it into a product that would benefit many people around the world until this day. Anyone who experiences PaperOffice is usually surprised by how easy and secure document management can be.

Document management software PaperOffice – Customer satisfaction is no coincidence

In the meantime, many people from the older generation are convinced that documents can be stored better in a laptop or PC, than in archive cellars. They are also a little bit handier and accessible at any time; the documents of course, not the people. PaperOffice DMS has been persuasive in that the user gets a tool that simplifies the work on all levels; on any PC, tablet or smartphone and under any common operating system. Add to that the excellent compatibility with other office software, and of course the hardware as well. If, for example, the order form or the bill of lading can be scanned with lightning speed using a mobile camera, and afterward completely digitized, then this is a PaperOffice experience that remains positive in the memory.

That’s one of the interfaces or boundaries where the analog world meets the digital one. PaperOffice document management software makes border crossing easier for any user with intuitive usability. This results in an empirical value that ultimately facilitates the daily work, but also serves sustainability, because at some point in the near future, office paper will a relic of the past from Gutenberg’s time.

Visit us at www.paperoffice.com and download a free trial license.

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PaperOffice – Experience makes perfect

In the modern product world, customers are only too happy to be misused as guinea pigs. This game is very popular with software providers. Unfinished applications are offered and sold; the customer may then get upset with many avoidable pitfalls. In fact, the user unintentionally becomes a tester and still has to pay for it. Not so with PaperOffice, the DMS for the office, which translates ideas into solutions and ultimately shines through experience and excellent value for money.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

PaperOffice certainly benefits from the feedback from your customers and incorporates suggestions for improvement in their products in a short time, if they make sense. But these are mostly detailed solutions, which are also often industry-specific. Before that, however, the customer receives a basically perfect DMS that more than meets all the usual requirements or exceeds expectations.

From experience good – PaperOffice
Since 2002, the PaperOffice team has been increasingly involved in document management solutions for businesses, government, and private use. The management of the administration, a perfectly fitting pun, is becoming increasingly important in every area. If in the past decades many an office of SMEs consisted in principle of one or two drawers in which all documents were first “filed” because there was simply no time for proper document management, this has changed fundamentally. Especially the Internet age makes it necessary to keep the notorious “paperwork” up to date. Because the customer, but also offices and business partners have long been communicating digitally and that is becoming more and more. To this end, PaperOffice offers directly implementable solutions whose functionality is based on experience and not on any theoretical approaches that a business economics student devised in the third semester.

The most important experience here is that hardcopy has largely become obsolete. Paper documents are still a necessary evil that owe their existence to largely obsolete structures. However, the last defense bastions of the paper, such as document security, have long since fallen. There is no longer any need to cut down on delivery notes, freight documents, circulars, address lists or similar trees and process them into paper. Everything, really everything can be created in digital form and digitally signed, just as tamper-proof or even more secure than your own signature.

PaperOffice – at home everywhere

Securely managing digital documents, scanning paper documents, converting written content into text that can be edited using OCR, and indexing that makes finding documents child’s play are just some of the features of PaperOffice. In the many years of their work, the experience has taught the PaperOffice team that DMS software is only as good as the terminal it runs on. That’s why PaperOffice is as much at home on a PC as it is on a laptop, tablet or smartphone, easily scalable for the purpose at hand, and of course connected in real time. An almost militarily high level of security in encryption ensures that the spies and the curious are left out.

The experience that the team of the company makes daily can be found in the latest software products. As a result, PaperOffice’s customers have positive experiences, every day and everywhere in the world.

Visit us at www.paperoffice.com and download a free trial license.

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PaperOffice and Synology – a great team

Network Attached Storage (NAS) is the English name for file storage connected to a network. If a company needs different people to access the same data, the NAS is the safest and fastest solution. From “PaperOffice Team” version it is possible to store all databases on NAS drives, such as Synology devices.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

For the cloud, the data cloud, the Internet offers different providers, but all these solutions have a catch. The management of the sometimes sensitive documents must be put into the hands of others. Even if the respective administrators undoubtedly do a lot for the security of the data entrusted to them, they are confronted again and again with cases of data theft that has become publicly known. How big the dark figure is can only be guessed. The use of NAS eliminates such incidents, and the data stores have the added benefit of being available on the internal network. The eventual failure of the World Wide Web affects users of PaperOffice with NAS only peripherally.

How does PaperOffice work with NAS?

It all starts when a document is saved in PaperOffice. It does not matter whether it is a folder from a hard drive that was previously accessible under an operating system, or a freshly scanned document from an analog document that has been digitized.

First of all, the data, whatever the format, is recorded in a mySQL database. The term “mySQL” englobes the world’s most widely used database management system. It runs under different operating systems. During the storage process, the data is directly provided with an AES-1024bit encryption. No Windows file directory is created if it is a Microsoft operating system under which PaperOffice is running. The advantage of the missing Windows file directory is the additional security. Even if it creates espionage software on one of the computers within the network, it fails at the latest at the attempted access to PaperOffice, where the Windows file directory can reveal no secrets, since there is no directory for the documents stored in PaperOffice.

This little foray into security had to be in order to illustrate the additional benefits PaperOffice and NAS have over Internet-based clouds.

The NAS intranet with PaperOffice

To connect a NAS from Synology to PaperOffice, two database systems are needed; a mySQL database, which is included in the installation package of “phpMyAdmin” and a “MariaDB 10” database, which belongs to the software package of the NAS.

Now a mySQL database has to be created, which allows access to the internal databases of PaperOffice. In the second step, the permissions for the database MariaDB 10 must be set up on the NAS.

PaperOffice helps new customers set up their databases with easy-to-understand video that allows even laypersons to use the world’s best data management system. If everything is set up, you can start with the secure data storage on the NAS server. Of course, the access can be set up with different hierarchies. Starting with the administrator with a master password up to various underlying levels. For example, the employees of a project group can be provided with the necessary data in a targeted manner. The members of this group can edit data and documents in this area and also add others. MariaDB 10’s convenient database environment allows data to be viewed by other users while it is being processed.

PaperOffice and NAS of Synology, not only do a great team but also a strong one.

With PaperOffice 2019 it goes on and on, with no time-consuming delay.

Visit us at www.paperoffice.com and download a free trial license.