Month: February 2019

Posted on

Fast search

The performance of our computers has changed tremendously since their inception. Today, the computing capacity of ENIAC can be accommodated on a six-by-six-millimeter chip. The large computer from 1942 was an incredible 17 m long and weighed a whopping 27 tons. Every modern smartphone is a hundred times superior to the giants of digital prehistory and much more convenient.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

With the improvement of the performance and the simultaneous miniaturization also the software development went hand in hand. A decisive factor here are the algorithms used, no software can work without them. A particularly important task is the search algorithm within a software. This is precisely why PaperOffice has incorporated a search function into its document management system, which delivers results in almost real time.

Live keyword search at PaperOffice

It is the search engine integrated in PaperOffice, the live keyword search. With it, all files, documents and other information stored in PaperOffice can be found quickly.

While in conventional search functions, such as in operating systems, an algorithm works usually in a certain order querying the memory of the computer for the entered search word; the PaperOffice software works with a high-performance algorithm, which is designed so that all available source media are queried simultaneously for the search term.
For this to work, the PaperOffice database has intelligent text indexing.

Even when documents are being recorded, their contents are indexed by means of raw text decomposition. In simple terms, the contents are written word by word into a special register, the algorithm again recognizing and equally accommodating individual words in a word combination.

Now, when a search query is entered into the PaperOffice search engine, it looks first in the register by the initials. For example, if you search for “Invoice”, all documents will be immediately displayed with that word. The search algorithm simply has to display only the corresponding part of the register on the display.

Refine the search

With the advanced search it is possible to narrow down the results, for example by date or user as well as by other keywords. The search function of PaperOffice lists both folder or document names and the searched words within full texts. To make them easy to find in the text, they are highlighted in yellow.
The possibility of searching using the recently added documents, emails or folders is quite handy. You do not even have to enter a search term, so the document that was worked on the day before can be immediately invoked to continue working on it.

With PaperOffice, the slogan of the paperless office becomes a reality.

Gone are the days of notes and papers piled high in desk trays, because PaperOffice makes it easy for users to turn any type of hard copy into a digital format while putting an end to the mess on the hard drive. PaperOffice is the DMS of today and tomorrow.

Visit us at www.paperoffice.com and download a free trial license.

Published press release can be found at:

https://www.issuewire.com/paperoffice-search-there-is-no-faster-way-1626552059207637





Posted on

PaperOffice and Synology NAS

So the NSA has no chance

Trust is good, control is better. Your own data can best be controlled if it remains in your own sphere of influence.

Probably the world’s largest espionage agency, the US National Security Agency (NSA), has access to a huge amount of data via e-mail, mobile phone or on-line thanks to a correspondingly lax legislation in the US and a sophisticated technology other way digitally or analogically sent and stored. However, NSA is not alone in data theft. The multitude of thieves is opposed by PaperOffice’s intelligent software and NAS servers from Synology.

PaperOffice Document Management Software is the complete solution: Archiving and managing documents with automatic AI-based document recognition. Efficient and AI-based document archiving, file management, contract management and document management for private users to large enterprises. World's best OCR text recognition, live keyword search and SQL-based audit-proof data storage - you're guaranteed to find every document in seconds, with no data loss. Together with your Synology or QNAP NAS, your PaperOffice is the best DMS

NAS vs NSA, where NAS is the abbreviation of Network Attached Storage. These are data memories whose architecture makes them particularly suitable for networks. The manufacturer Synology is one of the world leaders in NAS manufacturing. This data storage forms the center and the distributor of data within an internal network, which is why, in contrast to the Internet, an intranet is used.

Are not clouds safe in the world wide web?

They are the big hit and both private and business users use them, the clouds, the virtual memory on the Internet. But with their safety, it is not so far, despite the contrary assurances of the providers. Ultimately, the user of Clouds has to trust the provider because he gives his data out of hand. But is this trust justified when government agencies demand insight and there are repeated leakages of data?

The question that comes up more and more often “How do I get my data off when the company stops existing?” With a cloud provider, to whom you entrust all your data, the probability, if it does not exist anymore, is very high.

Trust is good, control is better. Your own data can best be controlled if it remains in your own sphere of influence. At the same time, there is a desire to make this data accessible to a company employee and, in turn, to enable the secure storage of new data. This works best with the setup of an intranet. All participants of an intranet, both in the LAN and in the W-LAN, work with the data stored on the NAS.

PaperOffice – the document manager

A powerful intranet requires powerful software that manages the secure storage as well as the provision of the data. PaperOffice is a document management software that has just that under control.

This begins, for example, with the PaperOffice, which can be used to scan a large number of analogue document formats via a scanner, but also via the mobile phone camera, and converted into digital formats by means of OCR text recognition. It continues with AES 1024bit encryption, which is subjected to all data before it enters the PaperOffice databases. Of course, PaperOffice is just as well suited for integrating the data from hard disks on individual computers into the document management of the intranet.

Furthermore, PaperOffice allows different access levels, eg for project groups, but also with a master password, access to all data stored on the Synology NAS. With the PaperOffice live keyword search, the entire database can be scoured for one or more search words at lightning speed. Through intelligent raw text indexing, the PaperOffice search engine lists the relevant search results in fractions of a second.

The intranet on the Internet

Software version for using a NAS “PaperOffice Team” not only allows the use of internal data in a single location. The intranet can also be used at other locations via encrypted data lines. This ensures safety, even if the data is to be sent over thousands of kilometers.

PaperOffice is DMS of safe and fast style.